Step 1
Initial Contact

4 months to 1 year before the program

• Contact PSU's International Special Programs office to request information
• Provide as much information as possible about program content
• Discuss education needs, program dates, desired cost, etc.
• Do you need academic credit? Y/N
• Review program proposal

• Discuss education needs and ideas with client
• Answer questions
• Provide examples of similar programs
• Provide draft of program description, calendar, and cost
• Choose program dates
• Assign a program coordinator
• Check on availability of housing
• Consult with PSU academic departments (if necessary)

Step 2
Develop Program

2-6 months before the program

• Approve program proposal
• Develop marketing, recruiting, and payment timeline
• Hold information meeting(s) for interested participants
• Begin recruiting

• Develop schedule options and consult with client
• Identify academic lead instructor
• Develop curriculum
• Finalize housing
• Plan schedule
• Begin scheduling instructors, speakers, field trips, classrooms, computer labs, etc.

Step 3
Finalize Program

1-4 months before the program

• Approve/finalize program schedule, content and cost
• Identify program group leaders
• Participants complete application forms
• Participants pay deposit
• Reserve group airplane tickets
• Participants apply for passports and visas
• Purchase medical insurance coverage
• Sign Contract or "Letter of agreement"
• Make program deposit payment via wire transfer
• Send application forms to PSU
• Plan predeparture orientation meetings

• Finalize schedule and budget
• Hire instructors and program assistant staff
• Match host families
• Confirm all reservations
• Send predeparture information to client
• Issue and mail I-20s or visa letter, if needed

Step 4
Implement Program

Program begins

• Pay balance of program cost via wire transfer
• Participants depart for PSU
• Group arrives at Portland State University
• Program begins

• Participants arrive in Portland
• Program begins
• Orientation to PSU Portland
• Classes begin

Step 5
Follow Up

End of program and post program

• Students return home
• Review program evaluation(s)
• Begin discussions for next year's program

• Participants fill out program evaluation forms
• End of program ceremony
• Participants receive certificates of completion
• Students depart
• Evaluations and grade reports sent to client